Guide · working route /resources/training-video-cost/
What affects the cost of a training video?
The short answer
The cost depends on the task you need to teach and the work needed to show it clearly. A short video can still need substantial preparation if the procedure is unclear, the equipment is hard to film, or several people need to approve it. Ask for a quote that describes the work, not just the finished runtime.
What belongs in the quote?
| Scope question | What to agree |
|---|---|
| What must the learner do? | One task, its audience, correct completion and relevant exceptions. |
| Is the procedure ready? | Who validates the source steps and approves the storyboard. |
| How will we show it? | Screen capture, filmed demonstration, or a combination; access and demonstration roles. |
| What will be delivered? | Video format, reviewed captions, descriptive transcript, job aid and knowledge check. |
| Who reviews it? | Named process owner, included review rounds and how changes are consolidated. |
| Where will it be used? | Intended player or platform and the checks required before handover. |
| What happens when the task changes? | Version date, update owner, editable-source arrangements and future revision scope. |
| What rights are included? | Licensed use of footage, voice, music and other assets. |
More tasks, additional languages, filming locations and animation change the work involved. Agree on those requirements before production. A translated lesson also needs someone qualified to review the language and the task instructions.
Compare the same deliverables
Two quotes for a three-minute video may cover different work. One might cover editing supplied footage; another might include procedure review, scripting, filming, captions and a job aid. Compare the included work and client responsibilities before comparing totals.
Use this checklist when requesting a quote:
- Task and intended learner:
- Source procedure and process owner:
- Demonstration method and access:
- Required deliverables and platform:
- Reviewers and included revision rounds:
- Usage rights and source-file arrangements:
- Delivery dependencies and update responsibility:
- Items excluded or priced separately:
Start with one task
Our proposed starting point is a pilot: one task, one audience, one language and one agreed delivery format. The intended package includes a reviewed source procedure, storyboard, demonstration video, reviewed captions, descriptive transcript, simple job aid and knowledge check. Final deliverables are agreed in the quote.
HIA has video production experience; the complete training-video package still needs to be demonstrated. We will use an internal sample to measure preparation, production, review and revision effort before setting a repeatable package price. There is no published HIA training-video price yet.
Does the quote include proof that someone can do the job?
A knowledge check can reveal misunderstanding. It does not establish task competence. The process owner sets practice, observed-performance and sign-off requirements. Agree separately who will conduct those checks and what records they need.
Can you deliver a tracked course for our LMS?
A playable video and a tracked course are different deliverables. HIA has not yet demonstrated LMS or SCORM packaging. If that is required, specify the platform and acceptance checks before treating compatibility as included.
What should we send first?
Tell us the task your team needs to learn, who needs to learn it, and where the video will be used. Start with a non-confidential summary; agree a suitable way to share internal procedures later.
Draft review surface. Copy drafted by CGpt from the training-video research brief, Claude's drafts and the capability handoff; staged for Pops. Scope guidance and proposed copy — not a market-price survey. This page is publicly reachable by URL — anyone with the link can read it. It requests exclusion from search indexing via noindex; it is not access-controlled, and it is not linked from the live site. No analytics.